Privacy Notice
BACKGROUND:
EBS Law Ltd understands that your privacy is important to you and that
you care about how your personal data is used. We respect and value the
privacy of all of our clients and will only collect and use personal
data in ways that are described here, and in a way that is consistent
with our obligations and your rights under the law.
Information About Us
EBS Law Limited.
registered in England under company number 7770471.
Registered address: 17 – 19 Park Lane Poynton Cheshire SK12 1RD.
Main trading address: London House, Poynton SK12 1YP.
VAT number:121 2249 63
What Does This Notice Cover?
This Privacy Information explains how we use your personal data: how it
is collected, how it is held, and how it is processed. It also explains
your rights under the law relating to your personal data.
What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU
Regulation 2016/679) (the “GDPR”) as ‘any information relating to an
identifiable person who can be directly or indirectly identified in
particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that
enables you to be identified. Personal data covers obvious information
such as your name and contact details, but it also covers less obvious
information such as identification numbers, electronic location data,
and other online identifiers.
The personal data that we use is set out in Part 5, below.
What Are My Rights?
Under the GDPR, you have the following rights, which we will always work
to uphold:
The right to be informed about our collection and use of your personal
data. This Privacy Notice should tell you everything you need to know,
but you can always contact us to find out more or to ask any questions
using the details in Part 11.
The right to access the personal data we hold about you. Part 10 will
tell you how to do this.
The right to have your personal data rectified if any of your personal
data held by us is inaccurate or incomplete. Please contact us using the
details in Part 11 to find out more.
The right to be forgotten, i.e. the right to ask us to delete or
otherwise dispose of any of your personal data that we have. Please
contact us using the details in Part 11 to find out more.
The right to restrict (i.e. prevent) the processing of your personal
data.
The right to object to us using your personal data for a particular
purpose or purposes.
The right to data portability. This means that, if you have provided
personal data to us directly, we am using it with your consent or for
the performance of a contract, and that data is processed using
automated means, you can ask us for a copy of that personal data to
re-use with another service or business in many cases.
Rights relating to automated decision-making and profiling. We do not
use your personal data in this way.
For more information about our use of your personal data or exercising
your rights as outlined above, please contact us using the details
provided in Part 11.
Further information about your rights can also be obtained from the
Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data,
you have the right to lodge a complaint with the Information
Commissioner’s Office.
What Personal Data Do You Collect?
We may collect some or all of the following personal data (this may vary
according to your relationship with us):
Name;
Address
Email address;
Telephone number
Business name;
Job title;
Profession;
Payment information;
How Do You Use My Personal Data?
Under the GDPR, we must always have a lawful basis for using personal
data. This may be because the data is necessary for our performance of a
contract with you, because you have consented to our use of your
personal data, or because it is in our legitimate business interests to
use it. Your personal data may be used for one of the following
purposes:
Providing and managing your account.
Supplying our services to you. Your personal details are required in
order for us to enter into a contract with you.
Personalising and tailoring our services for you.
Communicating with you. This may include responding to emails or calls
from you.
Supplying you with information by email and/or post that you have
opted-in to (you may unsubscribe or opt-out at any time by pressing the
unsubscribing button at the rear of our newsletters
With your permission and/or where permitted by law, we may also use your
personal data for marketing purposes, which may include contacting you
by email and/or telephone and/or post with information, news, and offers
on our services. You will not be sent any unlawful marketing or spam. We
will always work to fully protect your rights and comply with our
obligations under the GDPR and the Privacy and Electronic Communications
(EC Directive) Regulations 2003, and you will always have the
opportunity to opt-out.
How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in
light of the reason(s) for which it was first collected. Your personal
data will therefore be kept for the following periods (or, where there
is no fixed period, the following factors will be used to determine how
long it is kept):
Your main business contact details will be kept for 3 months after the
end of using our services unless agreed otherwise;
Contact with you such as emails providing advice will be held for 6
years after the end of using our services.
How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data in the UK. This means
that it will be fully protected under the GDPR.
We share your data within the group of companies of which we are a part.
This will not involve the transfer of personal data outside the EEA. Our
group ensures that personal data is protected by requiring all companies
within the group to follow the same rules with respect to personal data
usage. These are known as “binding corporate rules”. More information on
binding corporate rules is available from the European Commission.]
The security of your personal data is essential to us, and to protect
your data, we take a number of important measures set out in our Data
Protection Policy.
Do You Share My Personal Data?
We may share your personal data with other companies in our group for
providing the services which are suitable to you. This includes
subsidiaries company.
We may sometimes contract with the following third parties to supply
products and/or services to you on our behalf. These may include payment
processing, delivery, and marketing. In some cases, those third parties
may require access to some or all of your personal data that we hold.
Safety support services carried out by associate/s .
Legal expenses service providers.
If any of your personal data is required by a third party, as described
above, we will take steps to ensure that your personal data is handled
safely, securely, and in accordance with your rights, our obligations,
and the third party’s obligations under the law, as described above in
Part 8.
In some limited circumstances, we may be legally required to share
certain personal data, which might include yours, if we are involved in
legal proceedings or complying with legal obligations, a court order, or
the instructions of a government authority.
How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us
for details of that personal data and for a copy of it (where any such
personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the
email or postal addresses shown in Part 11. To make this as easy as
possible for you, a Subject Access Request Form is available for you to
use. You do not have to use this form, but it is the easiest way to tell
us everything we need to know to respond to your request as quickly as
possible.
There is not normally any charge for a subject access request. If your
request is ‘manifestly unfounded or excessive’ (for example, if you make
repetitive requests) a fee may be charged to cover our administrative
costs in responding.
We will respond to your subject access request within one month of
receiving it. Normally, we aim to provide a complete response, including
a copy of your personal data within that time. In some cases, however,
particularly if your request is more complex, more time may be required
up to a maximum of three months from the date we receive your request.
You will be kept fully informed of our progress.
How Do I Contact You?
To contact us about anything to do with your personal data and data
protection, including to make a subject access request, please use the
following details:
Email address: enquiries@ebslaw.co.uk.
Telephone number: 01625 874400.
Postal Address: 17 – 19 Park Lane, Poynton, Cheshire SK12 1RD.
Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be
necessary, for example, if the law changes, or if we change our business
in a way that affects personal data protection.
Any changes will be made available on our website ebslaw.co.uk.
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